Dropbox or OneDrive are an online file storage systems. They enables you to get a very large amount of disk space online for free, and even more for low costs. You can visit Dropbox.com or OneDrive.Live.Com to set up your own account if you dont already have one.
The way this RentHQ integration works is any time you add an attachment, it is automatically uploaded to your own Dropbox or OneDrive account. Dropbox or OneDrive then syncs it back down to your computer again as per normal operations, so you always have a copy of those files. You can add, open or delete files through RentHQ just the same as before.
With Dropbox or OneDrive enabled, database backups are a lot easier with only a single button click, and are also automatically added to your online account.
To enable Dropbox or OneDrive, go to Functions/Setup/options and then to the Dropbox/OneDrive tab. First you need to enable Dropbox or OneDrive by giving RentHQ permission to access your account. You can choose either Dropbox or OneDrive, but not both. This gives RentHQ access to a new online storage folder called RentHQ Files. RentHQ cant access anything outside of that new folder. RentHQ then uploads all existing attachment files to your online account, and then all new attachments also go to your online account after that.
Just a few things to be aware of.
- You can not change Dropbox or OneDrive accounts later, so you should consider creating one specifically for the business rather than a personal one, especially for businesses which might have staff changes later.
- You should not try to add/delete files directly through the RentHQ Files folder in Dropbox or OneDrive, as RentHQ will not be aware of those changes and will go out of sync.